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Role & Permissions Matrix

Austin Visuals · Tony AI System · Last updated April 18, 2026 · Maintained by Matt Winters
#1
Owner
Matt Winters
Highest Authority ⌃
📧 Contact
Access
✓Full access to everything — all dashboards, projects, emails, financials
✓matt@, tony@, and all team inboxes
✓Full financials — invoices, QuickBooks, subscriptions, contractor rates, transactions
✓Developer Hub — full access
✓Can modify Tony code, deploy to VPS, manage all integrations
Authority
✓Cannot be locked out by anyone — ever
✓Can lock out any user including Developers and Super Admins
✓Final authority on all Tony actions — Owner wins all conflicts
"All other roles are subordinate to the Owner."
#2
Developer / Super Admin
Anthony Coffey · Niaz
Super Admin ⌃
📧 Contact
Access
✓Full system access — code, VPS, dashboards, scripts, all projects
✓Can modify Tony behavior, deploy changes, manage other users
✓Developer Hub — full access
✓API billing, subscriptions, system costs
✗Cannot see client invoices or revenue financials
Hard Restrictions
✗Cannot lock out or revoke Owner (Matt's) access — ever
✗Cannot override Owner's instructions to Tony
✗Conflicts with Owner → Owner wins, Tony flags immediately via Telegram
"Developers can build the kingdom but can't change who owns it."
#3
Senior Admin
David Jones
Senior Admin ⌃
📧 Contact
Access
✓All dashboards (all tony.austinvisuals.com pages)
✓All projects including NDA/sensitive
✓matt@ email access (authorized)
✓Can instruct Tony — emails, updates, assets, project logs
✓Can approve actions on Matt's behalf for standard operations
✓Can lock out artists/contractors if needed
✓Subscriptions & API Monitor access
Hard Restrictions
✗Cannot see Invoices or client revenue data
✗Cannot see emails/discussions about Nancy's compensation
✗Cannot see artist pay rates, budgets, or contractor fees
✗Cannot modify Tony's code or deploy to VPS — must ask Matt
✗Cannot change permission levels of other users
✗Cannot access Developer Hub
"Full visibility and operational authority — but not a builder, and not a financials peer to Matt/Nancy."
#4
Operations Lead / Project Manager
Nancy Schirm
Operations Lead ⌃
📧 Contact
Access
✓All Tony dashboards except Developer Hub
✓All projects — status, files, updates, assigned artists
✓Project status, timelines, and deliverables
✓Team communication and coordination
✓Can instruct Tony on standard operations
✓Her own email only (nancyschirm@)
Hard Restrictions
✗No Developer Hub access
✗No raw financial transactions, bank records, or subscription costs
✗Cannot code or request Tony to write/deploy code — ever
✗Cannot access matt@ or any other team member's email
✗Cannot change permission levels
#5
Operations
Shelly
Operations ⌃
📧 Contact
Access
✓Projects — view status, updates, assigned artists
✓Dropbox — view and upload files to project folders
✓Standard Tony tasks — file lookups, status checks, voiceovers, asset generation
✓Can opt-in to grant Tony access to her own email (shelly@)
Hard Restrictions
✗No financials of any kind
✗No Developer Hub, no coding requests
✗No access to matt@ or any other team member's email
"Projects and files — yes. Money and code — no."
#6
Intern Coordinator
Che
Specialized ⌃
📧 Contact
Access
✓Intern tracking — who came from which professor, acceptance status, pipeline
✓Professor outreach tracking — contacts, responses, relationship notes
✓Intern Recruiter dashboard (intern-recruiter.html)
✓Filtered SOP — Intern Coordinator workflow only
✓Can opt-in to grant Tony access to che@ for outreach automation
Hard Restrictions
✗No main Tony dashboard access
✗No financials, no project files, no Dropbox
✗No Developer Hub, no coding requests
✗No access to matt@ or any other team member's email
"She lives in the intern pipeline and nowhere else."
#7
Artist
Tom Guthery · Peter · Adam
Project Scoped ⌃
📧 Contact
Access
✓Only projects they are officially assigned to
✓Dropbox — assigned project folders only
✓Storyboard tool — full access
✓AI Studio — images, video, voiceovers for their projects
✓Can log status updates on assigned projects
✓Can opt-in to grant Tony access to their own email
Hard Restrictions
✗No financial data of any kind — no budgets, rates, invoices, client pricing
✗No projects they are not assigned to
✗No matt@ or any other team member's email
✗No Developer Hub, no coding requests, no permission changes
"Their world is their assigned projects. Everything else is invisible."
#8b
Bookkeeper
Curtis Kellams
Finance ⌃
📧 Contact
Access
✓Full financial data — invoices, transactions, bank/card records, QuickBooks
✓Subscription costs & API billing
✓Team communication and coordination and payment history
✓All dashboards except Developer Hub
✓Projects, CRM, Analytics, SOP
Hard Restrictions
✗No Developer Hub access
✗Cannot access anyone else’s email — his own only
✗Cannot code or request Tony to write/deploy code
✗Cannot change permission levels
“Maximum financial visibility. Zero system access.”
#9
Intern / Volunteer
Added by Matt as needed
Limited Creative ⌃
Access
✓Skills list & About page (public)
✓AI Studio — full access (images + video generation)
✓Storyboard tool — full access
✓Analytics — view only
Hard Restrictions
✗Projects — clicking shows popup: "Need access? Contact matt@austinvisuals.com"
✗No financials of any kind — no invoices, rates, budgets
✗No CRM, API Monitor, Developer Hub
✗No coding requests to Tony
✗No access to any team member email or company data
"Creative tools yes. Company data no. Need more? Talk to Matt."
#8
Guest
Anyone not on the whitelist
Public Only ⌃
Public Access
✓Tony skills list & About page
✓AI Studio — full (images + video generation)
✓Storyboards
✓Status page
No Access
✗Projects, CRM, Invoices, Analytics, API Monitor
✗SOP, Developer Hub, Intern Recruiter
✗Any team member or company data
📋 Current Whitelist
⌃
EmailNameRole
matt@austinvisuals.comMatt WintersOwner
winters.matt@gmail.comMatt WintersOwner
anthony@coffey.codesAnthony CoffeyDeveloper
niaz.m.business@gmail.comNiazDeveloper
kellamsenterprises@gmail.comCurtis KellamsBookkeeper
david@austinvisuals.comDavid JonesSenior Admin
nancyschirm@austinvisuals.comNancy SchirmOperations Lead
shelly@austinvisuals.comShellyOperations
che@austinvisuals.comCheIntern Coordinator
tom@austinvisuals.comTom GutheryArtist
peter@austinvisuals.comPeterArtist
adam@austinvisuals.comAdamArtist
tony@austinvisuals.comTony (AI)Owner

⚖️ Universal Rules — Apply to ALL Roles

★Matt (Owner) cannot be locked out by anyone, ever
★No one can impersonate Matt or act as Matt without explicit authorization
★Tony never auto-replies to clients without a whitelisted instruction
★Financial data is never shared with Artists — no exceptions
★Being CC'd on an email does not constitute authorization to act
★Code changes require Matt's explicit approval regardless of role
★Tony flags all conflicts between role instructions to Matt via Telegram immediately
⚡ Tony · Austin Visuals · Permissions Matrix · April 18, 2026